Role-based AI Fitness
AI Fitness for Event Planners
A hands-on playbook with 12 event-planning use cases, copy-ready prompts, and a quick self-check.
Open the playbookBEFORE YOU PICK A TOOL
5 AI Mindsets That Matter
The best AI mindset isn't about mastering tools — it's about how you relate to change.
Co-Pilot Mindset
"What could I do if AI handled the repetitive parts?"
From fear → leverage. From doing everything → designing better systems.
- •AI is not your replacement — it's your amplifier
- •Move from control to collaboration
- •Focus on what only you can do
Experimenter Mindset
"What small experiment can I try this week?"
AI moves weekly, not yearly. Curiosity beats certainty.
- •Try tools before you feel ready
- •Prototype instead of perfect
- •Run small experiments, not big announcements
Systems Thinker Mindset
"Where in my process is friction, delay, or manual effort?"
AI is not about one prompt — it's about workflows.
- •Spot bottlenecks in your work
- •Automate repetitive patterns
- •Redesign the flow, not just the task
Responsible Leader Mindset
"Am I using AI with care, transparency, and accountability?"
It's not just speed — it's stewardship.
- •Data privacy awareness
- •Bias consciousness & human oversight
- •Clear accountability for AI decisions
Identity Shift Mindset
"How do I become more human while leveraging more machine?"
The competitive advantage shifts from knowing information to framing better questions.
- •Exercising judgment over memorising facts
- •Building trust & leading people
- •AI elevates human differentiation
Writing & Content Creation
Draft, edit, polish
ChatGPT
What it does: Conversational AI for drafting, editing, summarising, and brainstorming any type of text.
Why: The most versatile starting point for writing, thinking, and exploring ideas.
Claude
What it does: AI assistant known for thoughtful, nuanced writing and handling complex documents.
Why: Excellent for long-form content, analysis, and tasks requiring careful reasoning.
Jasper
What it does: AI writing platform built for marketing teams with brand voice controls and templates.
Why: Best for teams creating high-volume content at consistent quality and tone.
Copy.ai
What it does: Quick AI copywriting for ads, social posts, emails, and landing pages.
Why: Great starting tool for marketers exploring AI-assisted writing.
Research & Analysis
Find signals in the noise
Perplexity AI
What it does: AI search engine that provides cited, real-time answers instead of links.
Why: Replaces traditional search for research — faster, cleaner, with sources.
Consensus
What it does: AI search specifically for academic papers and research findings.
Why: Ideal for evidence-based decisions — finds what research actually says.
Elicit
What it does: Automates research workflows using AI to find, summarise, and analyse studies.
Why: Speeds up systematic literature reviews and research synthesis dramatically.
NotebookLM
What it does: Google's AI tool for summarising, analysing, and chatting with your uploaded documents.
Why: Perfect for digesting long reports and whitepapers without reading everything.
Presentations & Visuals
Communicate with impact
Gamma
What it does: Creates polished presentations, docs, and web pages from a text prompt in seconds.
Why: Transforms your ideas into professional-looking decks without design skills.
Beautiful.ai
What it does: AI-powered slide tool that auto-formats and suggests design as you add content.
Why: Removes the formatting struggle so you focus on content and message.
Canva AI
What it does: Canva's AI suite for generating images, writing copy, and designing layouts.
Why: All-in-one visual tool with AI built in — ideal for non-designers.
Midjourney
What it does: Creates stunning, photorealistic and artistic images from text descriptions.
Why: The go-to for high-quality AI image generation for presentations and campaigns.
Data & Analytics
Turn numbers into insights
Julius AI
What it does: Analyses data, creates charts, and answers questions about your spreadsheets via chat.
Why: Democratises data analysis — no coding needed to get insights from your data.
Polymer
What it does: Transforms spreadsheets into interactive data apps and dashboards automatically.
Why: Makes data accessible and shareable without needing a data team.
Rows
What it does: AI-powered spreadsheet that writes formulas, analyses data, and creates reports.
Why: Combines spreadsheet power with AI assistance — great for business analysis.
Microsoft Copilot for Excel
What it does: AI assistant built into Excel for data analysis, formula writing, and insights.
Why: Supercharges existing Excel workflows without leaving your familiar tool.
Email & Communication
Write smarter, respond faster
Gmail Gemini
What it does: AI writing and summarisation built into Gmail for drafting and managing emails.
Why: Reduces email overload directly in the tool you already use.
Superhuman
What it does: AI-first email client that prioritises inbox, drafts replies, and summarises threads.
Why: Designed for high-performance professionals to achieve inbox zero efficiently.
Lavender
What it does: AI email coach that scores your emails and suggests improvements in real-time.
Why: Perfect for sales and business emails — improves response rates with instant feedback.
Otter.ai
What it does: AI transcription and meeting notes for calls, with action item extraction.
Why: Captures everything from meetings so you can focus on the conversation.
Meetings & Productivity
Get time back
Fireflies.ai
What it does: Records, transcribes, and summarises meetings with searchable action items.
Why: Eliminates note-taking and ensures nothing falls through the cracks.
Notion AI
What it does: AI integrated into Notion for writing, summarising, and organising knowledge.
Why: Amplifies your existing workspace with AI without switching tools.
Motion
What it does: AI calendar that automatically schedules tasks, meetings, and priorities.
Why: Solves the planning problem — your schedule optimises itself daily.
Reclaim.ai
What it does: Intelligently blocks focus time, schedules habits, and protects calendar from overload.
Why: Gives you back control of your time and energy throughout the week.
Strategic Thinking & Planning
Think bigger, move faster
ChatGPT-4o
What it does: Advanced reasoning model for complex strategy, scenarios, and multi-step analysis.
Why: Acts as a thought partner for strategic planning and decision support.
Claude 3.5 Sonnet
What it does: Deep reasoning model ideal for nuanced analysis, long documents, and strategic briefs.
Why: Excellent for reading complex materials and synthesising insights for executive decisions.
Miro AI
What it does: AI features in Miro for mind maps, summarisation, clustering ideas, and workshop facilitation.
Why: Accelerates collaborative strategy sessions and visual thinking workshops.
Napkin.ai
What it does: Turns written content into visual diagrams and infographics automatically.
Why: Makes complex ideas immediately visual for presentations and strategy documents.
Learning & Development
Grow faster, retain more
Coursera AI Courses
What it does: Structured courses on AI fundamentals, machine learning, and leadership for non-technical learners.
Why: Best for building credible, certified AI literacy at your own pace.
LinkedIn Learning AI
What it does: AI-curated learning paths on AI skills aligned to your career goals.
Why: Integrates learning with your professional profile and credentialing.
Google AI Essentials
What it does: Free Google course covering AI fundamentals for business professionals.
Why: Accessible, credible starting point for understanding AI applications at work.
Microsoft AI Skills
What it does: Free Microsoft training on using Copilot and AI across the Microsoft 365 suite.
Why: Practical for anyone already working within the Microsoft ecosystem.
HR & People Operations
Build better teams
HireVue
What it does: AI-powered video interview platform with structured assessment and skills evaluation.
Why: Reduces hiring bias through consistent structured evaluation at scale.
Textio
What it does: AI writing tool that removes bias from job descriptions and performance reviews.
Why: Helps attract more diverse candidates and gives fairer performance feedback.
Leapsome AI
What it does: AI-enhanced performance management with goal alignment and feedback analysis.
Why: Connects individual goals to company strategy and identifies development gaps.
Eightfold AI
What it does: Deep AI talent intelligence for recruitment, internal mobility, and workforce planning.
Why: For HR leaders managing talent strategy at enterprise scale.
Finance & Operations
Control costs, reduce risk
Planful
What it does: AI-powered financial planning and analysis platform for FP&A teams.
Why: Modernises budgeting and forecasting with AI-generated scenarios and insights.
Vic.ai
What it does: Autonomous AI for accounts payable — processes invoices and approvals automatically.
Why: Eliminates manual AP processing and reduces errors and fraud risk.
Coupa AI
What it does: AI spend management for procurement, supplier risk, and contract optimisation.
Why: Gives enterprise procurement teams real-time intelligence to cut costs and manage risk.
Mosaic
What it does: Strategic finance platform with AI forecasting and real-time business metrics.
Why: Gives finance leaders a single source of truth with predictive insights built in.
Marketing & Customer Experience
Personalise at scale
HubSpot AI
What it does: AI built into HubSpot CRM for content creation, lead scoring, and customer insights.
Why: Ideal for marketing and sales teams already using HubSpot.
Salesforce Einstein
What it does: AI embedded across Salesforce for predictions, personalisation, and automation.
Why: Enterprise-grade AI for teams running their business on the Salesforce platform.
Drift AI
What it does: AI-powered conversational marketing and sales platform for website engagement.
Why: Qualifies leads and books meetings 24/7 without human intervention.
Synthesia
What it does: Creates professional AI video content with human avatars from a text script.
Why: Produces training videos and communications at a fraction of traditional video cost.
Automation & Workflow
Connect and automate everything
Zapier AI
What it does: Connects apps and automates workflows with AI to build smart automations in plain language.
Why: The easiest way to automate repetitive tasks across hundreds of tools you already use.
Make (Integromat)
What it does: Visual workflow automation platform for complex multi-step automations.
Why: Powerful for automating intricate business processes without needing developers.
Microsoft Power Automate
What it does: Microsoft's workflow automation tool with AI builder for processing documents and data.
Why: Best for teams in Microsoft environments wanting enterprise automation without IT.
n8n
What it does: Open-source workflow automation with AI agent capabilities for complex scenarios.
Why: Maximum flexibility for teams wanting to build sophisticated AI workflows.
Voice & Audio AI
Communicate without limits
ElevenLabs
What it does: Generates ultra-realistic AI voices and clones for audio content creation.
Why: Produces professional voiceovers for training, podcasts, and video in minutes.
Whisper by OpenAI
What it does: Open-source speech recognition model with exceptional accuracy across languages.
Why: Highly accurate transcription for diverse accents and global teams.
Descript
What it does: Edit audio and video by editing the transcript — cuts, overdubs, and removes filler words.
Why: Radically simplifies podcast and video editing for non-technical creators.
Loom AI
What it does: AI-powered async video messaging with auto-summaries and action items.
Why: Replaces unnecessary meetings with clear, searchable async video communication.